The Top 5 Benefits On Microsoft Office 365 Over Traditional Microsoft Office
Not many people have embraced the cloud-based Office 365 despite its obvious benefits over the regular desktop version. The regular Office version on your desktop works offline and doesn’t require monthly or yearly subscriptions. But it has certain serious limitations that make the move to its cloud-based version worth all the trouble.
Here are the top 5 benefits of Office 365 over the regular Office:
You can work from anywhere
Office 365 gives you the flexibility to work from anywhere since all you have to do is to log into your account because it’s cloud-based. You can even carry over any unfinished work from the office to your small study room at home without necessarily tagging along with your office computers.
The regular Office 2019, or whichever version you have, sits on your desktop or mobile device, which you will have to carry around to finish up any unfinished business or create new documents on the move. This can be quite inconvenient especially if you are traveling.
It has important features for collaboration
One reason to go for Office 365 is the collaboration features that allow you and your team to work on a single document in real-time. For example, you can have an Excel sheet that requires data from different team members. Each member would only have to log into the Office 365 account, access the Excel document, and fill in their part.
You would never have to combine several documents — as an exercise that can be time-consuming and hectic if you used the regular Office apps on your desktop. This is because every member would have to create a separate document and send it over, so they can be merged for the final product.
Provides access to the latest versions of Office apps
With Office 365, you would never worry about missing important updates and upgrades. Whenever Microsoft releases new versions or features, your Office 365 suite updates automatically and the new features become available immediately.
As for the regular Office, you may have to wait for about 3 years for a new version to become available. Within this time, you have to bear with the outdated features that offer you limited functionality. This may impact your productivity negatively.
Enhanced security features
If you are always worried about the security of your data, choose Office 365. This is because you give up the burden of data security to Microsoft the moment you sign up for their services. And you can trust them for the best job.
Major security features on Office 365, but missing on your regular desktop Office include:
- Data loss prevention
- Email encryption
- Advanced threat analysis
- Mobile device management
- Multi-factor authentication
- Exchange online protection
You could never go wrong with Office 365, and if the worst was to happen, you would only have to log into your account from anywhere or any device to retrieve your data stores safely on the cloud.
Work with what you know
Even with the addition of new features, you won’t have any problem with Office 365. This is because you can always continue working with familiar features, as you learn the new ones. You won’t have to lose any time training your staff to handle the new features, and production will continue as people familiarize themselves with added functionalities.
If you are looking to adopt the cloud-based Office 365, and drop the desktop version, but don’t know where to begin, you could approach us for help. We have years of experience and professionalism, and the infrastructure needed to handle all your IT services expertly. Please visit our site for more information.
Michael is the President and owner of tech42 LLC. He has more than 20 years of cross-discipline experience in the information technology industry, and has worked both as a network engineer and software developer. He is a passionate student of the interaction between technology and business and leveraging that knowledge to help tech42’s clients achieve both technology and business success.